Planning Guide

• Determine the meeting or event purpose (business meeting, party, wedding, etc.).

• Consider the size of the group, gender mix, ages, and any special needs.

• Determine meeting dates. Are the dates and/or days of the week firm or flexible?

• Plan the meeting or event in advance to secure the most desirable space.

• Create an outline for each session or activity, including expected attendance, seating arrangements, required setup times, starting and ending times, and audiovisual and production needs.

• List food and requirements for each occasion, including meals, receptions and breaks.

• Prepare a timeline for producing invitations, event promotion, registration and production of meeting material